Full control

Complete control over users, settings, and analytics

Bulk user onboarding from spreadsheets, team-based groups, a visual permissions preview, full settings history with export and import, a drag-and-drop form builder, and analytics that surface search trends and content gaps.

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Manage a growing team without growing your admin burden

As your organization scales, administration becomes a full-time job. Onboarding new users one by one, manually configuring permissions, fielding "why can't I see this collection?" requests, and hoping that settings changes don't break something for everyone. Admin overhead compounds, and it pulls your best people away from the work that matters.

Freedam's administration tools scale with your team. Bulk import from a spreadsheet onboards entire departments in minutes. Team-based groups mirror your org chart so permissions flow naturally. The visual permissions preview shows exactly what any user can access before you save, no more trial-and-error. Every settings change is tracked with full history and export, so you can review changes, roll back mistakes, and copy configurations across workspaces. Built-in analytics surface what people search for and what content is missing, turning your asset library from passive storage into active intelligence.

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User importSpreadsheet

Permission checkVisual

Settings historyFull log

Administration features

11 features

User Management

Manage your team from a central admin panel, create accounts, assign roles, set expiry dates for temporary access, and bulk-import users via CSV. View activity history and last login for every user.

User Groups

Organize users into hierarchical groups and manage membership with drag-and-drop. Send emails to entire groups with one click.

Invitations

Invite new users with a simple email link. Track sent invitations, resend if needed, or cancel them before they're used.

Settings System

Configure your workspace with admin-level and per-user settings. Browse by category, search for what you need, reset to defaults, and keep a changelog of every change. Export and import settings as JSON for easy migration.

Language Management

Enable the languages your team needs. Set a default language and let your multilingual metadata fields, vocabularies, and interface adapt automatically.

Analytics (User & Admin)

Track how your library is being used. Users see personal dashboards with views, downloads, and activity trends. Admins get system-wide insights, top assets, search analytics, geographic breakdowns, and AI-powered recommendations for content gaps.

Customizable Dashboard

A drag-and-drop dashboard that admins can tailor for their team. Add welcome banners, search bars, recent or popular assets, featured collections, news blocks, help links, and more. Image slots pull directly from your asset library.

Onboarding System

A friendly setup checklist that guides new users through their first steps. Displayed as a dismissible banner, it ensures everyone gets started on the right foot.

Metadata System & Form Studio

Build custom metadata forms with a visual drag-and-drop editor. Define fields, controlled vocabularies (flat or hierarchical), conditional rules, and multi-column layouts. Preview your forms on different screen sizes and test them with specific user roles.

Asset Classes

Classify assets by type, photos, videos, documents, and more. Each class can have its own metadata form, workflow, and business rules, so different content types are managed exactly the way they need to be.

Search Configuration

Fine-tune how search works for your organization. Adjust field weights and relevance scoring to make sure the most important results always surface first.

Why administration matters

Onboard entire departments at once with bulk import from a spreadsheet
See exactly what any user can access with the visual permissions preview
Track every settings change with a full log and easily export or import your configuration
Discover what content is missing and what people search for with built-in analytics