Advanced Filters

Quick filters handle most day-to-day needs, but some tasks require more nuance — for example:

• Images wider than 1920 pixels, tagged "approved", added in the last 30 days.
• Videos from the spring campaign or the summer campaign, but not yet shared externally.
• PDFs with "sustainability" in the description, uploaded by the design team.

The Advanced Filters panel is a visual rule builder that lets you express any of these without writing a query.

Opening the Panel

1. Click the Filter button in the top bar of the Gallery.
2. A side panel opens, showing any filters already applied (these are shared with the quick filters above — both views are windows into the same set of rules).
3. Click + Add rule to start, or + Add group to create a logical group.

The Building Blocks

Every advanced filter is made of rules and groups.

A rule

A rule is a single condition about an asset. It has three parts:

1. Field — what part of the asset to look at (for example Title, Colour, Created date, Tags, Width, Person in photo).
2. Operator — how to compare (for example equals, contains, is one of, greater than, is not).
3. Value — what to compare against (for example Paris, 1920, 2026-01-01, or a list of tags).

Example rule: Width · greater than · 1920.

A group

A group bundles several rules together and decides how they combine:

• AND — every rule in the group must be true. "Must be wider than 1920 and tagged approved."
• OR — any one rule in the group can be true. "Tagged spring or tagged summer."

Groups can be nested — you can put a group inside another group — which lets you build expressions like "either A-and-B, or C".

Field Categories

The field picker groups available fields into sensible categories. The exact list depends on your organisation's setup, but typically includes:

• Search — text searches including exact phrase and broad concept matching.
• People — who's in the photo (requires face detection).
• Colours — dominant foreground and background colours.
• Collections — membership in one or more collections.
• Asset properties — title, file type, dimensions, duration, resolution, and upload dates.
• Ownership — who created, last edited, or is responsible for the asset.
• Rights and usage — the licence or policy attached.
• AI analysis — tags and descriptions the system generated automatically.
• Custom metadata — any fields your organisation has defined, from campaign name to cost centre.

Step-by-Step: Build a Filter

Say you want: videos from the Product Launch collection, wider than 1280 pixels, created this year.

1. Click Filter to open the panel.
2. Click + Add rule.
3. Pick Asset properties → File type, operator equals, value Video.
4. Click + Add rule again.
5. Pick Collections → Collection, operator is one of, value Product Launch.
6. Click + Add rule again.
7. Pick Asset properties → Width, operator greater than, value 1280.
8. Click + Add rule again.
9. Pick Asset properties → Created date, operator on or after, value 2026-01-01.

All rules are combined with AND by default, so the Gallery now shows only videos from Product Launch that are wider than 1280 and created in 2026.

Using OR Logic

To express "A or B":

1. Click + Add group inside the panel.
2. Change the group's operator from AND to OR.
3. Add rules inside this new group. Every rule inside is an alternative.

You can nest this group inside another AND group to combine strict criteria with alternatives — for example:

• Must be a video (AND),
• Must be from the spring or summer campaign (OR group).

The diagram Combining AND with OR above shows exactly this shape.

Common Operators

At a glance:

• equals / is not — exact match. Best for status, asset type, or any single-category field.
• contains / does not contain — the text includes your value anywhere. Best for free-text fields like descriptions.
• is one of / is not one of — the value is in a list you pick. Best for collections, tags, and people. On administrator-flagged identifier fields (SKU, product reference, supplier code), this operator switches to a paste-list mode — see Bulk Paste Search.
• greater than, less than — numerical or date comparison. Best for width, duration, upload date.
• on or after, on or before — inclusive date comparison. Best for date ranges.
• similar to — matches by visual or conceptual resemblance. Best for "more like this".

Not every operator applies to every field — the field you pick determines the operators available.

Undo, Redo and Clear

The panel keeps a small history of your edits. Use the Undo and Redo arrows at the top of the panel to step through recent changes. Click Clear all to remove every rule and start fresh.

Saving Your Work

If you've built something you want to reuse — or share with your team — keep it with Saved Searches. Once saved, a single click restores the entire rule set.

Tips

• Think out loud before clicking. Draft your question in plain language first ("images, approved, taller than wide, from this quarter") then translate it rule-by-rule. The structure usually writes itself.
• Add one rule at a time. The Gallery updates after each change, so you see how much each rule narrows the results.
• Start with the most restrictive rule (the one that eliminates the most assets) — it's easier to loosen later than to track down why nothing is matching.
• Use OR groups sparingly. Too many layers of OR can return more than you expect. Prefer one OR group inside a larger AND.

Troubleshooting

The filter returns no assets even though I know some should match

• Check each rule individually: remove them one at a time to find the one that's too restrictive.
• Dates are a common source of empty results — make sure the date range covers when the asset was actually created, not when you expect.
• If you're using an OR group, check that the group is placed where you intend — an OR group inside a strict AND group still requires the surrounding AND conditions to hold.

I see "Failed to load fields" in the panel

This usually means a temporary network hiccup. Click Retry. If the error persists, contact your administrator — a server-side configuration error may be preventing the list of available fields from loading.

My advanced filter and quick filters don't agree

They can't disagree — they are the same filter displayed in two places. If you remove something in the advanced panel, the quick-filter chips update, and vice versa. If they look out of sync, refresh the page to reload the shared state.