Asset Detail

The Asset Detail page is the central hub for managing a single digital asset within Freedam. It provides a comprehensive view of an asset's content, technical specifications, and associated metadata, allowing users to perform high-level actions such as versioning, rights assignment, and performance tracking.

This feature is designed for creative teams, marketing managers, and administrators who need to ensure asset accuracy, track engagement, or prepare assets for distribution across various channels.

Page Overview

• Purpose: To provide a deep-dive view and management interface for a specific digital asset.
• When to use it: Use this page when you need to update metadata, download specific resolutions, view who has engaged with the asset, or upload a new version of a file.
• What you can do here:
  • Preview images, videos, audio, and PDF documents.
  • Edit descriptive metadata and custom fields.
  • Manage version history and restore previous file versions.
  • View detailed engagement analytics and search trends.
  • Export assets with specific crops for social media.
  • Apply and manage rights and usage policies.

Page Layout

• Top bar: Contains navigation controls (Back, Previous/Next asset), the asset thumbnail, the unique Asset ID (GAID), and the editable asset title on the left; Comments, Download, and a Close button sit on the right.
• Main area (Left): The Preview Panel, which displays the asset media, technical details (dimensions, file size), color palettes, and detected faces.
• Main area (Right): The Form Panel, containing categorized metadata fields, rights management information, and file attachments.
• Floating Action Bar: A persistent toolbar at the bottom of the screen. Each button shows an icon plus a text label so the action is clear at a glance. Primary actions sit at the top level: Edit, Bookmark, Studio (when available), Social Export, and Apply template. Less-frequent actions — New Version, Duplicate, and Analytics — live behind the More ▾ dropdown. Delete stays on the far right.

Main Features

Asset Preview and Zoom

• What it's for: Inspecting the visual quality of an asset.
• Typical use: Click the "Zoom in" icon or use the keyboard shortcut (Ctrl/Cmd + Z) to open a high-resolution viewer.
• Result: A full-screen modal opens allowing you to pan across the image or select specific areas to inspect.

Metadata Management

• What it's for: Organizing assets with searchable information.
• Typical use: Click "Edit" in the action bar to unlock fields like Description, Keywords, and Custom Metadata.
• Result: Changes are saved to the asset record, making it easier for other users to find via search.

Version History

• What it's for: Tracking changes to the underlying file over time.
• Typical use: Expand the "Version History" section to see a list of previous uploads, or click "New Version" to replace the current file.
• Result: The system archives the old file and promotes the new one as the current version, maintaining a complete audit trail.

Asset Analytics

• What it's for: Measuring the performance and engagement of an asset.
• Typical use: Open the More ▾ menu in the action bar and choose Analytics to view total views, downloads, and the specific search terms users used to find the asset.
• Result: A detailed report opens showing performance trends over time (7, 30, 90, or 365 days).

Detailed Feature Documentation

Social Media Export

• Purpose: To quickly generate cropped versions of an image optimized for specific social platforms.
• Where to find it: In the floating action bar, click the Social Export button (monitor-and-smartphone icon with the "Social Export" label).
• What you'll see: A dialog listing presets for Instagram, Facebook, LinkedIn, and more.

How to use it:

1. Click Social Export in the action bar.
2. Select the desired platform presets (e.g., "Instagram Square").
3. Click Generate Exports.
4. Once processing is complete, click Download on individual crops or Download All to get a ZIP file.

Rights & Usage Management

• Purpose: To ensure assets are used according to legal or brand guidelines.
• Where to find it: In the right-hand Form Panel, look for the "Rights & Usage Policy" section.
• What you'll see: A summary of the current policy, including expiration dates and usage restrictions.

How to use it:

1. Click Manage Rights within the Rights section.
2. Choose Attach Policy to apply a new set of rules.
3. Select a policy from the dropdown (e.g., "Standard Commercial Use").
4. (Optional) Check Override expiration date to set a custom end date for this specific asset.
5. Click Attach Policy.

Template Generation

• Purpose: To create new variations of an asset using pre-defined brand templates.
• Where to find it: In the floating action bar, click the Apply template button (image-file icon with the "Apply template" label).
• What you'll see: A searchable gallery of available templates and template sets.

How to use it:

1. Click Apply template in the action bar.
2. Select a template from the list.
3. In the Customization step, type values into the provided Text Fields (if available).
4. Click Generate Image.
5. Review the results and click Download or Edit & Regenerate to make adjustments.

Complete Workflows

Workflow: Updating an Asset Version

• Goal: Replace an outdated file with a new version while keeping all metadata intact.
• Prerequisites: You must have "Replace Binary" permissions.

Steps:

1. Open More ▾ in the floating action bar and choose New Version (or click New Version in the Version History section).
2. Drag and drop your new file into the upload zone or click to browse.
3. In the Note (optional) field, type a brief description of what changed (e.g., "Updated logo for 2024").
4. Click Upload Version.

• Expected result: The page reloads, the preview updates to the new file, and the previous version appears in the Version History list.

Workflow: Requesting Download Access

• Goal: Obtain permission to download an asset that is currently restricted.
• Prerequisites: The asset must be configured with a request workflow.

Steps:

1. Click the Request Access button (lock icon) where the Download button usually appears.
2. In the Reason for Request field, type at least 10 characters explaining your need for the asset.
3. Click Submit Request.

• Expected result: A success message appears. You will receive an email once an administrator approves or denies your request.

Workflow: Analyzing Search Trends

• Goal: Understand how users are discovering a specific asset.
• Prerequisites: Analytics feature must be enabled on your plan.

Steps:

1. Open More ▾ in the floating action bar and choose Analytics.
2. Select a timeframe from the Select period dropdown (e.g., "Last 30 days").
3. Scroll to the Search Terms card.
4. Review the list of terms and the number of searches for each.

• Expected result: You see a list of keywords or filters users applied to find this asset, helping you refine your metadata strategy.

Actions available on the asset

From the floating action bar and surrounding panels you can:

• Download the original file — gets the exact file that was uploaded. The Download dialog lets you pick the size, copy a live CDN URL instead of saving to disk, and capture any required usage details before the file is delivered.
• Download a rendition — grab a specific pre-generated size or format (for example, a web-friendly preview or a thumbnail).
• Generate a social-media export — produce cropped variants sized for popular platforms (Instagram, Facebook, LinkedIn and more). Exports are kept so that regenerating the same preset a second time simply reuses the existing crop instead of creating duplicates.
• View and manage versions — see every previous upload of this file, open the replace-file dialog for a new version, or restore a previous version as the current file.
• Manage face tags — on images where faces were detected, you can confirm, reassign, or remove face tags and link faces to the people directory.
• Restore a deleted asset — if an asset was moved to the recycle bin, authorised users can bring it back from the version or trash view.
• Bookmark the asset — a one-click toggle that adds the asset to your personal bookmarks so you can find it again from your dashboard.
• Share the asset — create a share link or add the asset to a share collection for internal or external recipients.
• Comment on the asset — open the Comments panel from the top bar to leave notes for your team, reply to existing threads, or @mention a teammate to notify them directly.
• Contact the asset owner — send a message to whoever uploaded the asset if you have a question about it.

Which actions you actually see depends on your workspace role, your plan, and the asset's rights policy. If an action is hidden, check with your administrator.

What happens behind the scenes

• Focus-point detection runs automatically after upload. Once the system has generated previews for a new image or document, an AI vision step analyses the preview and sets an optimal focus point so that thumbnails and social-media crops stay centred on the important part of the picture. This works for photos and for Adobe PDFs, vector files, and office documents that are rasterised during ingestion. You don't need to trigger anything — it simply happens in the background during the minute or two after upload.
• Face detection also runs automatically after upload for image assets, whenever the face-recognition service is available to your workspace. Detected faces are stored with the asset so face-tagging can be used later, even if the face-search feature isn't part of your current plan.
• Restoring a previous version first snapshots the current file into the version history (so you can undo the restore), then promotes the older file to become the live version. The asset keeps its metadata, rights, collections, and share links — only the underlying file and its preview are replaced. The system then re-runs AI enrichment, preview generation, and focus-point detection on the restored file in the background, so give it a moment before everything is back to normal.
• Viewing an asset is recorded. Each time you open the detail page, a view event is logged toward your personal analytics and toward the asset's performance statistics. If you clicked through from a search, the system links the view back to that search so administrators can tell which searches led to which assets.
• Analytics calls respect a time range. The period dropdown in the Analytics dialog accepts values between 1 and 365 days; anything outside that range falls back to 30 days. Figures are cached and refresh every few minutes.

Tips and Best Practices

• Keyboard Shortcuts: Use ArrowLeft and ArrowRight to navigate between assets in your current search results without leaving the detail view. Press E to quickly enter edit mode, Ctrl/Cmd + S to save while editing, Ctrl/Cmd + Z to open the zoom viewer, and Escape to close the page and return to your previous view.
• GAID Copy: Click the small copy icon next to the GAID in the header to quickly grab the unique ID for support requests or external linking.
• Inline Editing: You can click directly on the asset title in the header to rename it without entering full "Edit" mode.
• Version restores are reversible: Because the system snapshots the current file before restoring, you can always walk the asset back to where it was by restoring the newest version in the list.

Troubleshooting

Issue: "Preview Not Available" message

• Symptoms: The main preview area shows a generic file icon instead of the image or video.
• Cause: The system is still processing the file, or the file format is not supported for web preview.
• Fix: Wait 60 seconds and click the Reload icon in the preview panel.
• Prevention: Ensure files are uploaded in standard formats (JPG, PNG, MP4, etc.).

Issue: Cannot save metadata changes

• Symptoms: The "Save" button is disabled or an error message appears after clicking.
• Cause: One or more required fields are empty, or a field contains invalid data (e.g., text in a number field).
• Fix: Look for red highlighting or the "Please fix the following errors" summary at the bottom of the form. Fill in all fields marked with a red asterisk (*).

Issue: "Analytics requires an upgraded plan"

• Symptoms: A dialog appears stating the feature is blocked.
• Cause: Your current subscription level does not include advanced engagement tracking.
• Fix: Contact your administrator to discuss upgrading your Freedam plan.

Issue: Restore button says "Version file is no longer available"

• Symptoms: Clicking Restore on an old version returns an error instead of rolling back.
• Cause: The underlying file for that historical version has been removed from storage (for example, by a retention cleanup).
• Fix: Restore a different version from the list, or ask an administrator whether the file can be recovered from backups.

Issue: Focus point or face tags haven't appeared yet

• Symptoms: A newly uploaded image still shows default centre cropping, or no faces are listed.
• Cause: Focus-point detection and face detection run in the background shortly after previews are generated.
• Fix: Wait a minute or two and reload the page; both processes typically finish within the first few minutes after upload. If nothing appears after several minutes, ask an administrator to check the processing queues.